Project management plays a major role in many different industries. From healthcare to finance to advertising, successful project management techniques can ensure that the best ideas are actually implemented. While there can be many different methods of successful project management, I have found five key tenets that have worked well for me:
I find that it works best to create a functional workspace that is organized and clutter free. If you are drowning in old paperwork, you won’t be able to focus on the task at hand, and your stress levels will skyrocket. But it doesn’t have to be a spartan workspace! Your space is a reflection of you, so make it pop with some of your own style and personality. Make your workspace feel like a slice of home away from home. Ambiance helps with mood and productivity…even Google agrees!
Don’t forget to step away and re-group ever so often, it can help your productivity! I know that might sound counterintuitive, but go grab a healthy snack or a glass of water, say hello to a coworker, or take a five minute stretch. I find that this helps give me a boost of energy, and allows me to focus more clearly on my work when I return.
This is a basic concept that goes a long way in the world of project management. The more we respect and value our coworkers’ time and efforts, the better the results of the project will be. Appreciate the time spent of your coworkers, and don’t forget to thank them! A successful project requires respectful teamwork to succeed, so make sure not to gloss over the niceties.
Write things down
I find it therapeutic to get thoughts out of my mind and onto paper. In this case, yes, I am referring to a pen and paper, but a digital checklist can work wonders too. I have found that this is the best way to keep from forgetting that important e-mail or conversation that I need to follow up on. I like to keep this paper by my computer, or on my actual desk top, so that it is always at my fingertips. Plus, I think it is human nature to feel accomplished after checking something off of a “to-do” list. If it is a digital checklist you are looking for, consider Apple’s shared notes, you can add, delete, check off, upload photos and it all works in real time!
Successful project managers will often need to juggle several projects at once, and being a master of multitasking is important. More importantly than being able to balance a lot of work however, is the skill to be able to know what to do first. Prioritization is key. I am the queen of multi-tasking between work and my personal life, but juggling a lot of projects doesn’t necessarily mean that I am completing things. Know what needs to be addressed first and then check that off your list from my “write things down” tip above. A great tool I recently stumbled upon is monday.com. In a single glance, this site breaks out your projects by week, tracks projects by deadline, displays job progress for each team member as well as their bandwidth. The site allows you to link up your Google calendar, add that all important checklist, and spice up your screen with an array of colors and fun gifs. It’s a foolproof tool for meeting deadlines
Like I said at the beginning, there are many different tips and styles used by project managers all over the world. It is important to find what works for you and use them in your day to day tasks. I have found that the five tips above help me to keep my projects on the right track (now I get to check this blog post off of my to-do list).
Patricia Jarvis is a Production Manager at RDW. She has worked in the advertising world for over 15 years. She loves creating order and checking things off her to-do list. She also loves creating beautiful and functional spaces and moonlights as home stager and designer. On the weekends, you can find her at HomeGoods shopping for her next staging or home décor project.